A Canadian group of companies Mortgage Investment Group & Elite Factor Group Inc is hiring a English-Speaking Finance and Operations Manager for a full remote position.
Compensation
** 5, 000 GEL - 6, 000 GEL net base wage.
** Compensation will be based on the successful candidate`s bookkeeping, financial, operational and management experience.
Candidates entering primarily as senior bookkeepers or financial administrators would generally fall toward the lower portion of the range. Candidates with significant management, financial-services and operational experience may fall toward the upper portion.
Compensation should be reviewed as the role expands and the individual assumes greater operational and managerial responsibility.
Position Overview
The Finance and Operations Manager will initially be responsible for the bookkeeping, banking administration and financial recordkeeping functions of Mortgage Investment Group (MIG) and Elite Factor Group Inc. The role will also assume selected administrative and operational responsibilities currently managed by the Chief Operating Officer.
As the successful candidate becomes familiar with the companies` operations and demonstrates strong managerial capability, the position will progressively expand to include staff coordination, operational oversight and participation in daily management meetings.
The primary objectives of this role are to reduce the administrative and operational workload currently carried by the Chief Operating Officer, strengthen financial and operational processes and create additional management capacity to support future growth.
This is a developing position. The successful candidate will initially focus heavily on bookkeeping and financial administration, with the opportunity to assume greater operational and managerial responsibility over time.
Key Responsibilities
Bookkeeping and Financial Administration
** Maintain accurate and current bookkeeping records for MIG and Elite Factor Group Inc.
** Record financial transactions, payments, receipts, deposits and journal entries.
** Manage accounts payable and accounts receivable records.
** Prepare bank and credit-card reconciliations.
** Maintain supporting documentation for all financial transactions.
** Assist with month-end and year-end financial reporting.
** Prepare financial information and supporting schedules for management, accountants and auditors.
** Monitor outstanding receivables, upcoming payments and cash requirements.
** Maintain organized electronic and physical financial records.
** Assist with payroll-related information and other financial administration, as required.
Banking and Payment Administration
** Administer the companies` cheque and electronic-payment processes.
** Prepare cheques, electronic payments and supporting payment documentation.
** Maintain cheque registers and payment records.
** Monitor bank balances and upcoming payment obligations.
** Coordinate deposits, transfers and routine banking activities.
** Ensure all payments are properly documented and supported before processing.
** Follow established authorization limits and internal financial controls.
Internal control requirement: The Finance and Operations Manager will not have unrestricted authority to independently prepare, approve and reconcile the same transaction. Final payment approval and signing authority will remain with designated members of management or ownership.
Administrative Support
** Assume selected administrative duties currently handled by the Chief Operating Officer.
** Organize and maintain operational, financial and corporate records.
** Prepare reports, correspondence, meeting materials and follow-up documentation.
** Track outstanding tasks, deadlines and management commitments.
** Coordinate information between management, staff, accountants, legal counsel and external service providers.
** Assist with the implementation and maintenance of company policies and procedures.
** Identify opportunities to improve administrative efficiency and reduce manual processes.
Operational Support
** Develop a detailed understanding of MIG and Elite`s day-to-day operations.
** Learn the workflows, responsibilities and reporting requirements of each business.
** Assist the Chief Operating Officer with operational planning and coordination.
** Monitor workflow, service levels, deadlines and outstanding action items.
** Follow up with employees to ensure assigned tasks are completed.
** Identify operational issues, delays, risks and process bottlenecks.
** Recommend practical improvements to workflows and internal controls.
** Assist with the preparation and review of operational reports and performance information.
Meetings and Staff Coordination
As the successful candidate gains experience and demonstrates the required knowledge and leadership ability, responsibilities may expand to include:
** Attend MIG`s daily 9:30 a.m. and 2:00 p.m. operational meetings.
** Attend applicable Elite management and operational meetings.
** Prepare meeting agendas, reports and outstanding-action lists.
** Lead selected portions of daily operational meetings.
** Assign and track follow-up actions.
** Coordinate staff priorities and workloads.
** Provide direction to administrative and operational employees.
** Escalate significant financial, staffing, legal or operational concerns to the Chief Operating Officer or ownership.
** Gradually assume responsibility for selected operational functions currently handled by the Chief Operating Officer.
The extent and timing of these additional responsibilities will depend on the individual`s performance, knowledge of the businesses and demonstrated managerial capability.
Future Development of the Role
Initial Stage
** Bookkeeping for MIG and Elite.
** Banking and cheque administration.
** Financial recordkeeping and reconciliations.
** Administrative support.
** Transfer of appropriate routine responsibilities from the Chief Operating Officer.
Development Stage
** Participation in daily operational meetings.
** Staff coordination and task follow-up.
** Operational reporting.
** Workflow oversight.
** Management of selected administrative and operational functions.
Advanced Stage
If the individual demonstrates strong operational and managerial ability, routine bookkeeping or administrative tasks may be transferred to a junior employee. This would allow the Finance and Operations Manager to focus more heavily on:
** Staff management.
** Operational oversight.
** Process improvement.
** Management meetings.
** Higher-level reporting.
** A broader portion of the Chief Operating Officer`s routine operational responsibilities.
Progression into expanded responsibilities is not automatic and will be based on demonstrated performance, trust, judgment and business knowledge.
Authority and Approval Limits
The Finance and Operations Manager may be authorized to:
** Prepare payments and supporting documentation.
** Maintain bookkeeping and financial records.
** Coordinate routine banking matters.
** Assign and follow up on administrative tasks.
** Request information and documentation from employees.
** Resolve routine administrative and operational issues.
** Recommend process and policy improvements.
Approval from the Chief Operating Officer or ownership will be required for:
** Final authorization of payments above established limits.
** Changes to signing authority or banking arrangements.
** Hiring, termination or disciplinary action.
** Employee compensation changes.
** Material financial commitments.
** New financing or borrowing.
** Legal settlements or significant contractual commitments.
** Major policy changes.
** Strategic business decisions.
Qualifications
** Fluency in English is a must (C1 level)
** Diploma or degree in accounting, finance, business administration, operations management or a related field.
** At least five years of relevant experience in bookkeeping, accounting administration, finance or business operations.
** Experience performing bookkeeping for multiple companies or related entities.
** Strong knowledge of accounts payable, accounts receivable, bank reconciliations and general bookkeeping practices.
** Experience handling banking, cheque preparation and payment administration.
** Previous supervisory, team-lead or management experience is preferred.
** Experience in mortgage lending, private lending, factoring, financial services or a related industry is an asset.
** Proficiency with accounting software (Quickbooks is a must), Microsoft Excel, Microsoft Outlook and other business systems.
** Experience improving business processes and internal controls is an asset.
Required Skills and Competencies
** High level of accuracy and attention to detail.
** Strong bookkeeping and financial-administration skills.
** Excellent organizational and time-management abilities.
** Strong judgment, discretion and professionalism.
** Ability to handle confidential financial and employee information.
** Ability to manage competing priorities and meet deadlines.
** Strong written and verbal communication skills.
** Ability to follow established approval and internal-control procedures.
** Ability to identify discrepancies and resolve issues promptly.
** Strong problem-solving and analytical skills.
** Ability to learn complex business processes.
** Confidence working with management, employees and external professionals.
** Leadership potential and the ability to provide direction to others.
** Ability to transition from a hands-on administrative role into broader operational management.
Performance Expectations
** Accuracy and completeness of financial records.
** Timeliness of reconciliations and financial reporting.
** Proper administration of payments and banking records.
** Compliance with internal controls and approval requirements.
** Successful transfer of appropriate responsibilities from the Chief Operating Officer.
** Ability to learn MIG and Elite`s operations.
** Timely completion of assigned responsibilities.
** Quality of operational reporting and follow-up.
** Ability to identify and implement process improvements.
** Effectiveness in coordinating employees and operational activities.
** Demonstrated judgment, reliability, confidentiality and leadership.
Working Relationships
The Finance and Operations Manager will work closely with:
** The Chief Operating Officer.
** Company ownership.
** Accounting and finance personnel.
** Administrative and operational employees.
** External accountants and auditors.
** Legal counsel.
** Banking representatives.
** Customers, borrowers, brokers, suppliers and other external stakeholders, as required.
Please send your resume in English to anna@elitefactorgroup.com
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