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Ad title:
Senior Project Coordinator
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SavvY
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Published: 15 August
/ Deadline: 15 September
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SavvY is pleased to announce an opening for the position of Senior Project Coordinator.
Location: Tbilisi
Type: Full-Time, 9:00-18:00
Job Summary:
SavvY is seeking a highly organized and detail-oriented Senior Project Coordinator to manage and oversee core documentation, portfolio, and tender preparation processes that support the company`s business development and strategic positioning. This role is central to ensuring the quality, consistency, and timely delivery of SavvY`s capacity statements, tender submissions, and portfolio updates. The Senior Project Coordinator will work closely with the CEO, consultants, and content contributors to maintain high-quality outputs that align with SavvY`s tone, style, and positioning strategy. This position does not involve direct project delivery but instead focuses on the coordination, preparation, and refinement of company-facing and client-facing materials.
Key Responsibilities:
** Coordinate the quarterly update of SavvY`s Capacity Statements and "About SavvY" presentations, ensuring all project data, case studies, and sector experience are current;
** Oversee preparation and refinement of portfolio texts for website, proposals, and marketing use, ensuring accuracy, consistency, and alignment with brand messaging;
** Review project descriptions prepared by leads and provide editing or translation quality checks in both English and Georgian;
** Develop and write technical and financial proposals in response to national and international tenders (including RFPs, RFQs, EOIs, TORs);
** Analyze tender documentation to extract key requirements, evaluation criteria, and deadlines;
** Design and articulate methodologies, work plans, and deliverables tailored to the tender scope;
** Collaborate with sector experts to integrate accurate and compelling content across diverse project themes;
** Draft and update capacity statements, company profiles, and track record summaries aligned with the scope of each tender;
** Review and adjust CVs of experts to ensure alignment with tender requirements and highlight relevant expertise;
** Manage submission timelines, compliance checklists, and formatting standards;
** Support pricing narratives in collaboration with financial advisors;
** Liaise with donor and client CRMs (e.g., UNGM, ECEPP, EU TED, WB eConsult) to manage opportunity tracking, document uploads, and proposal submissions;
** Ensure full compliance with submission procedures and digital tendering protocols, including formatting, file naming, document packaging, and platform-specific requirements;
** Ensure all proposals reflect SavvY`s tone, style, and positioning strategy.
Required Skills and Qualifications:
** Bachelor`s or Master`s degree in Public Policy, Business Administration, Economics, International Relations, or a related field;
** Minimum 2 years of experience in project coordinator and proposal writing, preferably for consulting firms or donor-funded projects;
** Proven track record in winning PPP, donor, or government tenders;
** Excellent English and Russian writing and editing skills;
** Experience working with client relationship management (CRM) systems of donor organizations, and understanding of submission platforms, protocols, and digital tendering procedures;
** Strong understanding of project frameworks, logframes, and workplans;
** Familiarity with international development standards (e.g. EBRD, UNDP, USAID, EU);
** High attention to detail and ability to manage multiple deadlines simultaneously;
** Experience with CV formatting, bid templates, and document structuring;
** Strong organizational and research skills;
** Proficiency in Microsoft Word, Excel, PowerPoint.
Notice: The resume you submit may contain personal data, including special categories of data, as defined by the Law of Georgia on Personal Data Protection. Please be informed that your personal data will be processed for the purposes of assessing and making a decision regarding the establishment of a contractual engagement, including potential employment. The submitted resume may be retained for a period of up to one (1) year. By submitting your resume, you confirm your consent to the processing and storage of your personal data for the aforementioned purposes.
How to Apply:
Interested candidates should send their resume to info@wesavvy.co.uk. Please, include the vacancy title "Senior Project Coordinator" in the subject line of your email, or your application will not be considered.
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