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Ad title: Assistant to Director
Provided by: TAC
Published: Feb 9 / Deadline: Mar 9

Textile and home decor company TAÇ is pleased to announce a vacancy for the position of Assistant to Director.

Knowledge, skills and abilities:

** Higher education required;
** Work experience in the related field;
** Fluent Turkish language is a must, additional languages like English and Russian are considered as a plus;
** Good communication skills;
** Pleasant speech and behaviour;
** Strong sense of responsibility;
** Ability to work in team;
** Presentable and positive appearance;
** Attentive to details;
** Flexible.

Main responsibilities:

** To maintain and provide a support for the Director daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork.
** To set appointments and meetings for the Director as requested including regular one to one meetings with the Director and his/her direct reports.
** To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary;
** To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
** To ensure the smooth flow of information around Facilities, including action monitoring to achieve deadlines and project milestones;
** To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
** To plan and implement hospitality arrangements for the Director, including provision of hospitality for visitors
** To organise all travel arrangements for the Director;
** To manage Director`s electronic diary, assessing priority of appointments and reallocation as necessary.
** To process Director`s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director;
** To maintain records of Director`s contacts;
** To screen calls, enquiries and requests, and deal with them when appropriate.
** To produce documents, briefing papers, reports and presentations for the Director;
** To organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
** To meet and greet visitors at all levels of seniority.

Please send your resume with a photo on: hr@mataracigroup.com and indicate the position title in subject line, otherwise your application will not be considered.

Only qualified candidates will be contacted.

Given Job Descriptions may be subject to change and clarifications.



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